EVENT TERMS AND CONDITIONS

 Last Updated: November 2024

A Get Your Teach On conference (“the Conference”) is an event produced by Hope King Teaching Resources, Inc (“HKTR”) and GYTO Events LLC (“GYTOE”)(collectively “the Organizer”). By registering for the Conference, or allowing others to register you for the Conference, you agree to these Event Terms and Conditions (also referred to as “terms and conditions”). If you are an individual registering anyone for the Conference, in addition to or other than yourself (the “Primary Registration Contact”), you acknowledge and affirm that you have shared the terms and conditions with all attendees listed on the registration and acknowledge and affirm that all attendees agree to these terms and conditions. Should you not wish to accept the Event Terms and Conditions you should not register for the Conference. Submission of a registration is regarded as affirmation of your acceptance of and agreement to abide by the Event Terms and Conditions.

Organizer is committed to data privacy and protecting your personal information. Information on how Organizer collects, processes, and uses your data is included in the Organizer Privacy Policy which is hereby incorporated into these Terms and Conditions.  Additionally, by submitting your email address during the event registration process, you agree that Organizer and its event partners may send you event-related and promotional information.  A valid email address is required for all registrations. 

Organizer uses the personal data you provide in this registration for administering your participation in the Conference.  This may include information about the Conference’s content, event logistics, payment, updates, and additional information related to Organizer’s Conferences and other initiatives.

By registering you agree the Organizer may disclose your personal data to third party service providers engaged by Organizer to assist in the conduct of the event (e.g. hotel, registration provider).  Information you provide when registering for or participating in a Conference managed or co-sponsored by parties other than or in addition to the Organizer may be shared with those parties, and the treatment of such information is further subject to the privacy policies of those parties.  Except as described herein, Organizer will not disclose your personal data to any other third party without your consent except where required to do so by law.

All registrations are final and no refunds will be issued. Attendees paying by check must submit payment within thirty (30) days of registering.  All unpaid registrations on your account will be cancelled. Registrations made within thirty (30) days of the Conference require payment to be made at the time of registration.  Attendees with an outstanding balance will not be permitted to attend the Conference. A purchase order is not considered payment.

Organizer will make every effort to accommodate everyone’s needs, within reason. Organizer will make reasonable changes to accommodate attendee needs,  if possible (and based on the number of available seating in each room) until thirty (30) days before the start of the Conference.  Changes to the name listed on a registration may be made up to thirty (30) days before the start of the Conference. A registration name change is never guaranteed, and Organizer reserves the right to deny registration changes for any reason. Organizer is unable to make changes to registrations requested within thirty (30) days of the conference.

We value inclusion and access for all participants and are pleased to provide reasonable accommodations for our events. Please contact info@getyourteachon.com to make a reasonable accommodation request. Requests must be submitted in writing at least ten days in advance of a conference. Additionally, reserved seating requests for attendees with mobility needs may request reserved seating by visiting the information desk at a conference.

Organizer prohibits discrimination, harassment, and bullying against any person for any reason—for example, because of age, ancestry, color, disability or handicap, national origin, race, religion, gender, sexual or affectional orientation, gender identity, appearance, matriculation, political affiliation, marital status, veteran status, or any other characteristic protected by law. 

Organizer is committed to providing a safe, productive, and welcoming environment to all participants, including staff and vendors, at Organizer-related events. Organizer has no tolerance for discrimination, harassment, or bullying in any form at Organizer-related events. Attendees are expected to adhere to these principles and respect the rights of others.   

Attendees should immediately report any behavior inconsistent with these principles to onsite event manager. The onsite event manager will be happy to help participants contact venue security or local law enforcement, provide escorts, or take other remedial measures to assist those experiencing harassment to feel safe during the Conference. We value your attendance and are committed with providing all attendees with a rewarding experience free from unlawful discrimination or harassment.

While participating in Conference or other events held or sponsored by Organizer, “social distancing” must be practiced and face coverings worn at all times if required by local government regulations.  Because Covid-19 is extremely contagious and is spread mainly by person-to-person contact, Organizer and Conference facility providers may have put in place additional preventive measures to reduce the spread of Covid-19. However, Organizer cannot guarantee its participants, employees, partners, speakers, volunteers, contractors or others in attendance will not become infected with Covid-19.

In consideration of being allowed to register for, and participate in the Conference, you hereby warrant and represent that you are age 18 or above and freely waive, release from liability, assume all risks, and covenant not to sue HKTR, GYTOE, the Organizer, or its members, employees, board members, agents, speakers, contractors, volunteers, affiliates, successors and assigns, for any claim, cause of action, expense, loss, damage, personal injury, including loss of life, illness, including but not limited to, death, disability, personal injury, illness or any other condition caused by COVID-19, or any personal injury, disability, property damage, property theft or actions of any kind that you may hereafter suffer or sustain before, during, or after the event, unless said claim, cause of action, expense, loss, damage, personal injury, including loss of life, illness, disability, property damage or property theft or actions of any kind is caused by the sole, gross negligence of the Organizer.  This Liability Waiver and Release is specifically binding upon you and your heirs and assigns and is knowingly given.

In the unlikely event of cancellation of a portion of or the entirety of a Conference, Organizer, in its sole discretion may: (i) reschedule the Conference and issue vouchers in lieu of refunds, or (ii) cancel the Conference and issue a partial/full refund, in the Organizer’s sole discretion. All refunds will be for the registration price, and will not include any service fees, credit card processing fees, shipping fees, and other such charges.

If the conference is rescheduled to other dates, your registration(s) will be valid for the new conference dates, or you will have the option for a voucher(s) to be used at another event.

If the Conference is disrupted or cancelled due to factors or causes beyond the control of the Organizer, the Organizer will offer a partial or full refund, or postpone the event, or provide a voucher or a comparable ‘make good’ option, in Organizer’s sole discretion. These factors will be inclusive of, but not limited to, pandemics, natural disasters, federal/state announcements, strikes, delays in production, and other circumstances beyond of the control of the Organizer that results in the disruption or cancellation of the Conference.

Organizer reserves the right to withdraw, replace, add, or substitute presenters, speakers, and other guests without notice. Entry into the conference is at the sole discretion of the Organizer and Organizer reserves the right to refuse entry to anyone for any reason.

GetYourTeachOn.com (Organizer’s website) is the sole authorized source for registering for the Conference. If you obtain your ticket(s)/registration(s) from any other source, the source is unauthorized, you assume the risk these tickets/registrations are counterfeit or reported to be stolen. The Organizer has the right to dishonor ticket(s)/registration(s) reported as stolen or ticket(s)/registration(s) the Organizer determines are counterfeit and to declare them void.  No refunds or vouchers will be provider for tickets or registrations the Organizer determines to be stolen or counterfeit. Conference tickets/registrations cannot be redeemed for cash, credits, or any other benefits.

Organizer uses RegFox, Regpack, EventBrite, and Swoogo as our online registration providers. Registrations made prior to January 1, 2021 were also managed by Cvent. By registering for the Conference you also agree to their Terms of Use and Privacy Policies.

To comply with data privacy laws, Organizer imposes certain restrictions on the use of photography and other multimedia at its events (e.g. photography, video, audio, online streaming, and all future mediums).  An attendee is permitted to use hand-held cameras and/or smart phones to take photographs and capture digital images for personal, non-commercial use, provided the photography is not disruptive. Any and all such multimedia may not be published, sold, reproduced, transmitted, distributed or otherwise commercially exploited in any manner whatsoever.

The use of video recorders and other recording devices during Conference sessions is strictly prohibited unless expressly authorized by the presenter during the session and with the Organizer’s express written permission.

The views expressed by any event attendee, speaker, exhibitor, or sponsor are not necessarily those of the Organizer.  All attendees, speakers, exhibitors, and sponsors are solely responsible for the content of all individual or corporation presentations, marketing collateral, and/or advertising.

Organizer reserves the right to change, amend, add or remove any of the above Event Terms and Conditions in its sole discretion and without prior notice. If one or more of the conditions outlined in these Event Terms and Conditions should become invalid, the remaining conditions will continue to be valid and apply. These Event Terms and Conditions apply to all event participants (attendees, speakers, sponsors, exhibitors, volunteers).

Photo & Video Release

Organizer may hire professional service providers (photo/video/streaming/audio) to document and display the event experience.  Organizer may also use social media (e.g., Instagram) to: (i) post real-time photos and videos to its social media feeds; and (ii) display select submissions from those feeds on monitors throughout the event venue.  Attendees and sponsors are encouraged to capture their event experiences and post their own social content from the event (text, photos, audio, video, streaming), provided it does not infringe upon the rights of any attendee, sponsor, third party, or Organizer.  Such infringement would include, but is not limited to, defamation or infringement of trademarks, copyright or other intellectual property rights.  In the event an attendee requires a release or permission to protect the rights of a third party, obtaining such a release or permission shall be the sole responsibility of the attendee.  

By attending the event, you acknowledge and agree as follows: (a) Organizer may edit and use footage it captures at the event for marketing and promotional activities and for any other lawful purpose in the ordinary course of its business; and (b) due to the prevalence of mobile recording devices in today’s world, Organizer disclaims all liability for the capture of your image in any multimedia format by other attendees at the event. Additionally, you expressly release the Organizer, its affiliates, parent, and their respective agents, employees, licensees, designees, and assigns from and against any and all claims which you have or may have for invasion of privacy, defamation, or any other cause of action arising out of any such use.

By entering the conference area you hereby irrevocably grant to Hope King Teaching Resources Inc. (the “Company”) the right to photograph your image and record your voice, and to own, license, assign and/or use the same (and/or any portion thereof) forever and throughout the universe in any manner and/or medium including, without limitation, in other programming and the advertisement and promotion thereof. You will not receive any payment for such use and waive any right to bring any action in law or equity against Company, its parent and related companies, subsidiaries (whether or not wholly-owned), affiliates, divisions, assigns, and licensees and each of their respective past, present and future officers, agents, representatives, employees, successors and assigns for such use. Further, you waive and release any claims you may have related to the use of recorded media of you at the event, including, without limitation, any right to inspect or approve the photo, video or audio recording of you, any claims for invasion of privacy, violation of the right of publicity, defamation, and copyright infringement or for any fees for use of such record media. You acknowledge that you are at least eighteen (18) years of age. If you are under the age of eighteen (18), you represent that you have obtained your parent’s/guardian's consent to enter this area and be bound by the terms set forth herein. You understand that all photography, filming and/or recording will be done in reliance on this consent given by you by entering the conference area.

Attendee Code of Conduct
To ensure an enjoyable and safe experience for everyone, attendees are expected to adhere to the following Attendee Code of Conduct throughout their Get Your Teach On conference experience. By registering for the conference, you and your group members agree to abide by this Code of Conduct and aforementioned Event Terms. Failure to do so may result in your expulsion from the event, without refund or other compensation, and permanent ban from future conferences.

1. Treat all attendees, Magic Squad, presenters, and staff with respect. Every person at this conference deserves the utmost respect at all times. Treat others how you wish to be treated.

2. No shouting, pushing, shoving, running, or other disruptive behavior that risks the injury of fellow attendees or staff.

3. Only attend the sessions for which you’re registered. Attempting to enter a session or space without authorized access is prohibited.

4. Our presenters are experts in education and spent years developing their content. Filming sessions in their entirety and/or photographing every slide is prohibited.

Accessibility Notice

Get Your Teach On strives to create an inclusive environment for all attendees. Please see our Information Desk if you need special assistance, reserved seating, or other accommodations while at the conference.

We value inclusion and access for all participants and are pleased to provide reasonable accommodations for our events. Please contact info@getyourteachon.com to make a reasonable accommodation request. All ADA requests must be submitted in writing at least ten days in advance of a conference. This is to ensure we are able to accommodate your specific needs.

Reserved Seating Requests
Guests needing reserved seating due to limited mobility (such as a wheelchair or walking difficulty) may request a Reserved Seating Pass at our information desk. 

ASL Interpretation
Guests needing ASL interpretation will need to submit a written request at least ten days prior to the conference to info@getyourteachon.com.

Other Questions & Accommodation Requests
Please contact info@getyourteachon.com with any other accommodation questions.